Purchase and Order Management

Purchase and Order Management

Provides flexible integrated tools for applying purchasing system starting with orders requirements and ending up with invoices synchronized with enterprise internal system through identifying a group of selected constants and providing the required reports about purchasing department performance.

Manage your purchases flow efficiently with your suppliers, from placing enquiries with

Manage Requisitions
You can manage purchase requests made by your branches or departments. These requisitions will then be available for subsequent transactions in the flow. You may record requisitions directly or based on enquiries. Requisitions can be called either fully or partly.

Place enquiries:
Manage product enquiries that you place with your supplier. Place enquires either directly or based on requisitions.
You may cancel enquiries cancel either fully or partly.
Store terms and conditions given by your vendor/supplier.
Request for quotes
Manage quotations placed with your suppliers. You can: Record quotes with or without enquiries.
Calculate applicable taxes such as VAT, Excise, Service Tax etc.
Store terms and conditions.
You may also cancel quotes partly or fully.

Manage orders:
Enter purchase orders based on quotations received from your supplier or without based on quotations.
You may also choose to enter a purchase order based on the requisitions made.
The list of orders placed with the supplier will be automatically shown at time of receiving the stock. You can also cancel the orders placed either fully or partly.
Record details of advance paid to your supplier/vendor by cash, cheque or PDC
Record taxes applicable such as Service Tax, VAT/CST etc., automatically.
Record delivery address.
Record Terms and conditions on the order placed.
You may cancel the orders placed either fully or partly.

Receive Stocks:
Record the stocks received from your supplier with or without orders.
Record stock received fully or partly.
You can receive stock at a particular branch or location.
Record details of taxes such as service tax, VAT, CST etc.
Record terms and conditions.
Record additional costs incurred. You can apply costs either based on quantity or value.
Record details of manufacturer and supplier details. Details such as invoice number and date, mode of transport and vehicle details, time of issue etc. can be recorded.

Manage supplier invoices:
Enter supplier invoices with or without orders/receipts. You may also directly enter invoices without orders or receipts. You can:
Enter Invoices made at a particular branch/location.
Know applicable taxes automatically. Or, manually enter taxes for products, such as Service Tax, Excise, VAT etc.
Automatically calculate other costs and landing costs on products.
Invoice against pending orders or received stocks.
Know previous purchase history of products.
Pay to your supplier by cash, cheque or PDC.
Adjust pending bills.
Record terms and conditions.
Our ERP automatically posts values to respective ledger accounts and creates payables.

Manage Returns:
Record the details of stock returned to your supplier or vendor in case of a damage, exchange etc.
You can return the stock with or with reference of a purchase invoice or a material receipt.
Calculate applicable taxes such as Service Tax, VAT, Excise etc.
Store details of payments made by Cash, Cheques or PDC.
Record terms and conditions.

Price Differences:
Calculate the difference in purchase price of products/services. Our ERP automatically displays the prices applied in previous invoices and lets you to apply new prices and thereby calculate the difference between new and old prices of products/services. This helps you to analyze and handle all your purchase in a better way.
Automatically displays list of previous invoices along with prices.
Apply new rates
Apply list of applicable new taxes, such as VAT, Excise, Service Tax etc.